Plan-it Event Consulting

World-class event management for corporate meetings, incentives and special events.

with experience

Plan-it Consulting is a boutique meetings and incentive planning company, focused on personalized client service.

We partner with you for seamless corporate meetings and events.

Sarah Olson Wawrzeniak

As the owner of Plan-it Consulting Services, Sarah brings 22 years of industry experience, including site selection, contract negotiations and project management for meetings from 50 – 1000 participants, and has been responsible for planning and logistics for sponsor clients for the past 6 Olympic Games.

Libby Graham

Libby has over 20 years in global event planning and management, including 7 years in-house with Carlson Marketing Group, 3 years in management for La Costa Hotel and Spa, and has consulted many fortune 500 companies in meeting planning, meeting content, and on-site needs. Libby's depth of contract negotiations, extensive destination experience, logistical and on-site execution gives her the unique advantage of understanding clients' needs from all angles. An avid traveler and sailor, and a lifelong learner with a passion for people and cultures, Libby holds a BA in Global Studies and Organizational Development, and a MA Certificate in Education. Libby is thrilled to be bringing her extensive hospitality background, including Olympic hospitality dating to the 1992 Barcelona Games and exceptional customer service skills to meet the needs of Plan-it Consulting's customers.

Roxi Beegles

Roxi brings over 18 years of meetings industry experience to Plan-it. She began her career in the mid 1990s as a full time travel director executing business and incentives on-site before transitioning into meeting planning. Roxi joined Plan-it’s team in 2008 and has been an integral part of site inspections, planning, registration, housing management as well as being instrumental in coordinating on-site logistics for the past 6 years. Roxi continues to hone her skills as a travel director managing complex food and beverage, meeting and transportation operations for large events including insurance and technology conferences.

Travel Directors

Plan-it Consulting partners with a team of professional Travel Directors with an average of 18 years of industry experience to deliver your on-site program, guaranteeing an exceptional experience for you and your attendees.


Jetstream was born into an accomplished family of aviators whose stories are legendary. Flying is truly in his fuel, but after discovering he had an innate fear of heights, fear and anxiety set in. Could this condition dash his dreams of chasing clouds and connecting people to each other? Never letting anything stand in his way, he overcame that obstacle and has since logged hundreds of circumnavigations, branched out into different travel-related ventures, and made endless friends along the way. Plan-it Consulting is thrilled to have Jetstream onboard as our travel guru, and we know you'll enjoy his unique and insightfully humorous view on life and travel.

Get to know Plan-it Consulting

With a focus on program goals and maximizing your budget, Plan-it Consulting develops memorable events and extraordinary corporate travel experiences.

From event conception to post-program assessment

  • Strategic site selection
  • Customized web-based event registration and reporting
  • Brand consistent theme development
  • Inspired event production
  • Creative menu selection
  • Online post-program evaluations
  • Comprehensive financial reporting

“I just wanted to say what a phenomenal job you guys did putting together the Altitude trip. I can't tell you how many good things were said about you and your team.”

“A huge 'thank you' to both of your teams on a fantastic Pebble Beach trip. We had an amazing time... 'a bucket list item for sure.' The whole experience, service, friendliness of everyone was more than we could have expected.”

“We could not have done this meeting without you! We always appreciate your dedication and passion you give to our meetings.”

“Where would we be without your expertise? Thank you so much for your great ideas, efforts and teamwork!”

“Well, you've done it again! Another outstanding PSEA trip. Your total attention to details ensure that our trip was a complete success. We cannot express our company's gratitude enough for your hard work and long hours.”

“We literally could not have done this program without you and your flexibility, hard work and professionalism, making it an absolute pleasure to work with you and your team.”

“On behalf of Volkswagen Group China, I would like to thank you for your outstanding management of our Olympic Hospitality program. You have been crucial to the running of our program and your performance has been exemplary.”

How we help you

By leveraging our travel expertise and vendor relationships, Plan-it Consulting negotiates the most favorable rates and contracts. With our detailed pre-planning and on-site event management, we produce stress-free events. Our 20 plus years of industry experience from both domestic and international perspectives guarantee that you no longer need to worry about:

  • Travel logistics, including air and ground transportation
  • Event coordination minutia
  • Negotiating the best rates
  • Providing detailed accounting and reconciliation

Become a hero with your clients and colleagues by letting Plan-it Consulting handle the details.


This national sales meeting for a pharmaceutical client with over 1000 participants was in the final day of operation at a resort in the mountains of Colorado and the only road in and out of the resort was closed.

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